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Payroll & HR Officer

Payroll & HR Officer

The role

Reporting to the Head of HR with a dotted line to the Head of Finance, the successful candidate will be responsible for the administration, validation and governance of payroll data, ensuring employee records, timesheets and payroll inputs are accurate and maintained to a high standard. Working closely with Finance, the role will support the delivery of an accurate and compliant payroll process while providing valuable workforce data and insight to support business decision-making.

The role will also provide support to deliver high-quality HR services and be a partner in achieving organisational goals through effective people management, ensuring legal compliance, facilitating change and managing HR processes efficiently.

To apply, please email your current CV along with a cover letter to careers@wilsonpowersolutions.co.uk. All applicants must be able to demonstrate their right to work in the UK. No agencies.

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Key responsibilities

Payroll Administration & Workforce Data

Act as the key liaison between HR, Finance and employees in relation to payroll matters
Own the collection, validation and administration of payroll inputs including hours worked, overtime, shift premiums, absence and other pay-related information
Maintain accurate employee payroll records including rates of pay, allowances, salary changes, contractual changes, starters, leavers and other payroll related data/amendments
Prepare and reconcile monthly payroll data for submission to Finance within agreed deadlines
Review payroll inputs for accuracy, completeness and anomalies, investigating discrepancies and resolving issues with managers where required
Support managers in ensuring timely and accurate timesheets and attendance records
Manage employee payroll queries, providing guidance on payslips, overtime, deductions etc
Produce regular payroll, overtime, attendance and absence reports for management
Analyse workforce trends and patterns, identifying opportunities to improve business outcomes
Support the development and implementation of D365 to improve processes and analysis
Build effective relationships with internal and external payroll, pension and benefits providers

Human Resources

Advise and support managers on a range of employment and employee relations matters
Leading casework through to successful conclusion
Support induction, probation reviews and appraisal administration
Advise and support with absence management
Provide first line HR advice to staff on a range of queries including leave, policies and benefits
Administer the company’s LMS, implement training interventions and maintain training records
Deliver policy training and updates throughout the employee lifecycle
Support the recruitment process including generating job descriptions, salary benchmarking, screening candidates and involvement in the interview process
Support with administration and rigorous record keeping in relation to the companies UKVI sponsor license duties
Ensure compliance with GDPR and handle sensitive information with discretion
Support the development and implementation of appropriate HR policies and practices
Support the analysis of workforce statistics and other information to inform decision making
Lead and participate in projects which support the organisation to have a thriving workforce e.g. research and implementation of benefits and health and wellbeing initiatives
Represent the company at careers fairs and open evenings
Organise company events and internal company updates
Ensure compliance with Health and Safety Regulations

Skills, knowledge & experience

Proven experience with UK payroll software (Sage)
Proficiency in Microsoft Excel (data analysis, formula use)
Knowledge of UK payroll legislation, including RTI and auto-enrolment
Familiarity with statutory pay (SSP, SMP, etc.) and deductions
Ability to reconcile payroll accounts and produce reports
Strong data-entry skills, attention to detail and discretion and confidentiality when handling sensitive data
Experience dealing with HMRC reporting and submissions
Proven generalist HR experience including experience in employee relations cases
CIPD Level 5 preferred
In depth knowledge of current and emerging UK Employment Law
Strong communication skills, both written and verbal, are required for effective collaboration across teams
Commitment to equality, diversity and continuous improvement
Demonstrated administrative experience with excellent organisational skills and attention to detail
Ability to work independently as well as part of a team in a fast-paced environment
A proactive approach to problem-solving and the ability to handle sensitive information with discretion
Ability to adapt to new technologies
Commitment to maintaining confidentiality and data security, GDPR experience desirable
Good interpersonal skills with a ‘can-do’ attitude and proactive and adaptable approach to work
Microsoft Office suite
Data entry and management
Proficiency in HRMS platforms; familiarity with D365 is desirable
iHasco – desirable
Manufacturing environment desirable